Last update: 12.2.2021
Our view On Data
Here are the tools we use and what happens to the data.
If you submit a form on one of our platforms, such as a contact form, there is a good chance we will keep a record of this in order to contact you back. We will not share this data unless specified clearly.
Meetup is our primary tool for event and game publications. We use the platform to handle registrations to these events. If you are a member of one of our Meetup groups, we are able to see your public profile, contact you there and see some information related to your attendance of our events like your RSVPs. We cannot see your email address there.
We use Discord as our main communication platform for our community. Anything you post on Discord is considered public so please keep that in mind.
We also use the bot Statbot to collect basic statistics about the activity on our Discord server.
We use Stripe to charge credit cards for the Champion program. Stripe stores the data you provide in the order form. It saves credit card information in order to automatically charge your credit card again at the amount and time you agreed on. Stripe also sends some information to Hyperion in order to provide certain rewards.
We use Google Analytics on various online platforms to track visitor statistics. We have enabled Do Not Track, and anonymize IPs so you can’t be identified. Here is how Google describes what Google Analytics does:
“We use data for analytics and measurement to understand how our services are used. For example, we analyze data about your visits to our sites to do things like optimize product design. And we also use data about the ads you interact with to help advertisers understand the performance of their ad campaigns. We use a variety of tools to do this, including Google Analytics. When you visit sites that use Google Analytics, Google and a Google Analytics customer may link information about your activity from that site with activity from other sites that use our ad services.”
We use HubSpot CRM to collect data about our community in forms like the Character Sheet. Our goal is to collect statistical information about our community so we can better understand it. We might also share anonymous statistical data with partners to give them insights on whether our community is a good fit to them. For example, we might approach a foundation for a potential donation to our association and might tell them the age groups our community is composed of. We will, however, never give them personal data, only anonymous statistical data.
We use Spreadshirt as our main provider for apparel and accessories merch products. They take care of handling production, payments and shipping. When you make a purchase on our Merch shop, you are purchasing directly from Spreadshirt. No customer data is shared to us by Spreadshirt.
Hyperion Discord bot
Hyperion is a homebrew Discord bot we developed with the purpose to automate some of the work that takes most of the time of our publishers, mainly game publication on Meetup.com, creation of private channels for games and adding GMs and players to those.
When you follow the link provided by Hyperion and log in with Meetup, Meetup will grant Hyperion basic access to your Meetup profile via an “OAuth 2 access token”. This access token allows Hyperion to get basic information such as your Meetup username, Meetup profile picture and Meetup user ID, all of which are publicly available information. The only information that Hyperion actually stores in its database is your Meetup user ID (together with your Discord user ID) in order to automatically add you to the game channels on Discord that belong to games you signed up for on Meetup.
Additionally, Hyperion requests access to the “RSVP” scope, which will allow it to automatically sign you up to follow-up sessions of campaigns that you are a member of.
More technical detail can be found in Meetup’s API documentation regarding OAuth2 scopes. basic and rsvp are the only two scopes that Hyperion uses. This means that Hyperion is not able to modify your Meetup profile, add you to Meetup groups, or send Meetup messages on your behalf.
If at any time you want to revoke Hyperion’s access to your Meetup profile, you can go here and revoke access for the “SwissRPG – Discord integration”. Hyperion will still be able to automatically add you to Discord channels, but will not be able to access your Meetup profile information and automatically sign you up to follow-up events anymore.